Title of the position: Receptionist / Secretary
Project: Rehabilitation of migrant survivors of torture, Athens
Supervisor: Project Medical Referent Assistant
Mission: Greece
Starting Date: Immediately
Duration: Initial 2 months (with high possibility of indefinite extension after the initial period)
Working hours: Full-Time (5 days a week)

Background of the Project:

Médecins Sans Frontières (MSF) has been providing medical and humanitarian assistance to migrants and refugees worldwide.
Since October 2014 MSF provides support to migrants and refugees who have suffered torture and other forms of ill-treatment. Our aim is to offer integrated rehabilitation services, including medical care, physiotherapy, and psychosocial support. In particular for survivors of torture and ill-treatment, MSF works in close collaboration with the Prometheus II project, implemented by the Greek Council for Refugees and BABEL Day Centre.

Accountabilities:

  • Receive and welcome patients and visitors.
  • Manage clinic’s daily schedule.
  • Maintain the beneficiaries’ registry and provide new beneficiaries with patient card.
  • Refer all non-routine information to the social worker. Inform supervisors in the case of any incident / problem.
  • Monitoring of transportation for patients and staff.
  • Operate the telephone switchboard and deal with all incoming, outgoing and transferring of calls. Maintain a call register informing all professionals about the calls received during their absence.
  • Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
  • Help to organize internal and external events (meetings, presentations, etc.) in sending invitations, ordering the catering, arranging accommodation, etc.
  • Supervise the printing of copies and binding of documents.
  • Keep the reception premises neat and tidy.

Qualifications:

  • Previous front desk experience preferably in a clinic.
  • Fluent knowledge of Greek, English and French. Farsi or Arabic is an asset.
  • Computer literacy.
  • Experience working with vulnerable populations/victims of torture is an asset.
  • Experience with MSF or other NGOs desirable.

Required Competencies:

  • Flexibility
  • Intercultural awareness and sensitivity
  • Teamwork and Cooperation

Post Conditions:

Full time position
Annual gross salary: According to MSF Salary Policy

To apply:

Please send your CV and a motivation letter in English quoting reference code “Receptionist/Secretary” in the subject line of the e-mail at:
[To send your CV please click here] — ΒΡΕΣ ΔΟΥΛΕΙΑ ΕΔΩ

Closing date: 20.4.2018

All applications will be treated in strictest confidentiality. Only shortlisted candidates will be contacted.

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